General
Curtailment Schedule Period Details
Purpose Allows the individual instalments of the Curtailment Schedule to be configured. The schedule may have multiple periods at different rates, but the total rate must add to 100%. Access View | Bailment Account Details | | Curtailment Tab | | ...
Create Bailment Account Details
Purpose Facilitate the manual creation of new Bailment Accounts with identifying asset details Access View | Bailment Dealers | Accounts tab | Accounts Search tab | Note: If the Bailment Dealers credit is suspended, this button will be disabled ...
Bailment Dealer Suspense Accounts
Purpose To allow common setup details to be established that will apply to all Bailment Dealers on Setup. The detail on this dialog must be completed before any Bailment Dealer accounts may be added. On a transactional basis the Suspense Account is ...
Bailment Dealer Details - Stock Audit Management Tab
Purpose Allow the establishment of rules for the reporting of future Stock Audits due for Bailment Dealers Record the results of Stock Audits undertaken Access Bailment Dealer | Stock Audit Management Tab Dialog Details Audit Management Field ...
Bailment Dealer Details - Rates and Fees Tab
Purpose Allow the setup of rates, over ride rate and fees to allow a Bailment Dealer to operate Access View | Bailment Dealers | Bailment Dealer Rates and Fees tab Dialog Details There are a number of sections to the Bailment Dealer Rates and Fees ...
Bailment Dealer Details - Main Tab
Purpose Allow the setup of standard information to allow a Bailment Dealer to operate and provide a summary of the dealer liability position Access View | Bailment Dealers | Bailment Dealer Detail tab Dialog Details There are a number of sections to ...
Bailment Dealer Details - Insurance Policies Tab
Purpose Insurance Details are maintained to verify that the Bailment Dealer has sufficient insurance cover for the assets on bailment Annually, Insurance Reminder Letters may be run asking the Bailment Dealer to provide details of Insurance Policy ...
Bailment Dealer Details - Financial Data Tab
Purpose Facilitates the input of Financial Details supplied by a Bailment Dealer. Ratios are then calculated and evaluated to assist in determining the Credit Limits and Status that will be applied to the Bailment Dealer Access Bailment Dealer | ...
Bailment Dealer Details - Credit Status Tab
Purpose To allow for the easy recognition of whether the Bailment Dealer is a potential Credit Risk. The latest Credit Status will be marked as Active. All earlier Credit Status will have a Record State of Archived. Access Bailment Dealer | Credit ...
Bailment Dealer Details - Credit Review Tab
Purpose The Credit Review process will be undertaken to determine what the Bailment Dealers’ Permanent and Temporary limits will be. Credit Reviews will normally be undertaken annually, but special reviews for a new dealer, or to set a temporary ...
Bailment Dealer Details - Credit Management Tab
Purpose Bailment Dealers are allocated credit limits that they are allowed to borrow up too. If assets are purchased that exceed the credit limit then those purchases will be rejected. Every Bailment Dealer will have a permanent limit. Some Bailment ...
Bailment Dealer Details - Credit Facility Tab
Purpose The Credit Facility tab presents a list of existing facilities and shows the Dealers’ Credit Limit, Utilised Credit, Releases and Available Credit for each Distributor. Access Bailment Dealer Details | Credit Management Tab | Credit Facility ...
Bailment Dealer Details - Communication Tab
Purpose The Communication Tab presents a list of created communications for all Bailment Accounts belonging to a Bailment Dealer, as well as Bailment Dealer level communications It allows the addition, editing and deletion of communications Access ...
Bailment Dealer Details - Associated Parties Tab
Purpose Associated Parties is a mechanism for recording: Guarantors associated with the Bailment Dealer Amalgamation client An amalgamation client is a head client that Bailment Dealers are associated to. Amalgamation clients are often a group head ...
Bailment Dealer Details - Accounts Tab - Suspense Account
Purpose There are two section to this tab Suspense Account All Dealer Invoice Payments are posted to the Bailment Dealer cash suspense account All cash transactions entered to this account are available to be allocated against invoices through the ...
Bailment Dealer Details - Accounts Tab - Cash Allocation
Purpose When a payment is received from a Bailment Dealer it will be entered in the Cashbook. Payments received must always be posted to the Suspense Account of the Bailment Dealer (unless it is a Curtailment payment). The payment will be available ...
Bailment Dealer Details - Accounts Search Tab
Purpose From the browse dialog, Bailment Accounts may be added, edited or terminated. Access Bailment Dealer Details | Accounts Tab | Accounts Search Tab View | Bailment Accounts Dialog Details The initial presentation is a list of bailment accounts ...
Bailment Credit Risk Reason Details
Purpose Allow the establishment of different types of Credit Risk Reasons that may be required Examples may be: Overdue Financial Information Distributor Request Financial Concerns – Credit Review Insurance Renewal Overdue Access View | Lookups | ...
Bailment Credit Risk Details
Purpose Allows the establishment of credit risk reasons indicate a Bailment Dealers Credit Status. Credit Risk reasons are defined on two levels: A Primary Code and Description which indicates the level of risk (eg. Normal, Watch, Suspend) and ...
Bailment Credit Review Type Details
Purpose Allow the establishment of different types of Credit Reviews that may be required Examples may be: Ad Hoc Review Initial Review Annual Review Access View | Lookups | Credit Review Type Dialog Details
Bailment Credit Review Status Details
Purpose Allows the setup of a series of Credit Review Status which determine the stages that a Credit Review will go through Examples may be: Awaiting Documentation In Progress Credit Manager Review Completed Access View | Lookups | Credit Review ...
Bailment Account Type Setup
Purpose To differentiate different types of Bailment Accounts Examples maybe: Related Party Non Related Party Access Account | Edit/View Account Types | | Dialog Details Asset Processing Field Explanation Asset Purchase Trans Type When a bailed asset ...
Bailment Asset Dealer Transfer Details
Purpose Allows for the manual transfer of an asset from one dealer to another on approved advice from the transferor dealer. Access View | Bailment Accounts | Select and the asset to be transferred | Asset Details Tab | Prerequisites If the account ...
Bailment ESR Profile Details
Purpose Distributors may provide an incentive to a Dealer to sell a bailed asset as quickly as possible. This incentive is a percentage rebate on the purchase price of the asset. It is known as an Early Settlement Rebate (ESR). If the Bailment ...
Bailment Stock Auditor Details
Purpose Establish details of each Stock Auditor, and allocates to them the regions they can undertake stock audits for External User ID’s may also be established so stock auditors can login to the Bailment web site to obtain stock audit information ...
Bailment Stock Audit Details
Purpose Allows entry of the results of a Stock Audit for a Bailment Dealer Access Bailment Dealer | Stock Audit Management Tab Dialog Details Manual Audit Details Specific Fields Field Explanation Audit Date Defaults to today’s date Delete and enter ...
Setup Invoice Numbering
Purpose To allocate and keep track of the numbering system applied to various invoice reports generated by system processes so these may be automatically allocated to those invoices. Separate series may be maintained for each invoice type. Access ...
Setup Auto Account Creator
Purpose Stores the details required to interact with Azure for the Auto Account Creator to work. Access Setup | Auto Account Creator Dialog Details Details Specific Fields Field Explanation Input Location This is the location of the Input Folder for ...
Bailment Order Details
Purpose Allows manual entry or modification of orders. Access Bailment | View | Bailment Orders | Bailment Order Browse | or Dialog Details Details Specific Fields Field Explanation Approval Code Unique code assigned to an order Used to match against ...
Curtailment Schedule Details
Purpose Provides the ability to set up a curtailment schedule. A default Curtailment Schedule Period may be applied to each Distributor account so that when the function is accessed, the default curtailment schedule is prepopulated. Access View | ...
Bailment Fee Rule Details
Purpose To establish the rules of a Bailment fee. The fee may be either a percentage of the total of the account or a specific amount. Access Bailment | Setup | Fee Rules | Fee Details - Bailment Account Fee Field Explanation Fee Types Bailment ...
Bailment Order Browse
Purpose Allows for searching of orders. An order or group of orders may be cancelled. Access Bailment | View | Bailment Orders | Bailment Order Browse Search Criteria Browse Specific Search Criteria Field Explanation Status Select from the following ...
Bailment Dealer Browse | Accounts | Accounts Search Tab
Purpose A list of accounts belonging to the accessed Bailment Dealer is presented. The dialog is designed to allow easy and relevant searching of Bailment Accounts and Assets dependant on the required search criteria. Access Bailment Dealer Details | ...
Bailment Dealer Browse
Purpose To provide a list of Bailment Dealers which match the specified search criteria Access View | Bailment Dealers Search Criteria Browse Specific Search Criteria Field Explanation Account Group Restricts the search to selected Account Group ...
Bailment Communication Browse
Purpose The Browse allows for all Bailment Communications to be searched and can be filtered by: Communication Type Staff Next Action Date(s) Bailment Dealer and/or Account Communications may then be edited or the related Bailment Dealer or Account ...
Bailment Curtailment Schedule Browse
Purpose To provide a list of Curtailment Schedules that have been established. Access View | Bailment Account Details | | Curtailment Tab | | [F2] Lookup on Curtailment Schedule field View | Lookups | Curtailment Schedule Search Criteria
Bailment Stock Auditor Browse
Purpose To provide a list of Stock Auditors that have been established Access View | Lookups | Stock Auditor [F2] lookup in the Next Auditor field on the Stock Audit Management Tab Search Criteria
Bailment Floorplan Profile Browse
Purpose To provide a list of Floorplan Profiles that have been established Access Setup | Floorplan Profiles [F2] on the Floor Plan Profile field within a Bailment Account Search Criteria
Bailment Fees Rule Browse
Purpose To provide a list of Fees Rules which match the specified search criteria. Access Setup | Fees Rules Search Criteria
Bailment ESR Profile Browse
Purpose To provide a list of ESR (Early Settlement Rebate) Profiles that have been established Access Setup | Early Settlement Rebate Profiles [F2] on the ES Rebate field within a Bailment Account Search Criteria
Next page