Processes
Create Ad-Hoc Fees Invoice
Purpose Create an invoice to load an ad hoc fee to a dealer fee account for payment the following month. Access Bailment Dealer Details | Accounts Tab | Fees Account Documents Tab | Dialog Details Details Specific Fields Field Explanation Invoice ...
Bailment Account Auto Creator
Purpose To allow the creation of Bailment Accounts via an Azure Document Parser. Automatically matching invoice fields to speed up account creation. Accounts will create so long as the Dealer has available credit with the Distributor. If the credit ...
Create Overdue Letters
Purpose Automatically send a single reminder or suspended letter to the Bailment Dealer for Curtailment, Fee and Asset Sale arrears based on Arrears Days parameters. A list (table) of all overdue invoices will be included in the generated ...
Invoke API File Transfer
Purpose Sends all API Files created via the API Transfer function. Access Bailment | Processes | Bailment | Request External Audits Process A welcome message will be presented, click to move to the confirmation dialog. The number of files to be sent ...
Request External Stock Audits and Transfer Files
Purpose Sends all API Files created via the API Transfer function. Access Bailment | Processes | Bailment | Request External Stock Audits Process A welcome message will be presented, click to move to the confirmation dialog. The number of files to be ...
API File Transfer Errors
Purpose Resolve any errors that arise during the API File Transfer process Errors A list of common errors and the required action are listed below Error Message Issue How to Resolve (403) Forbidden The URL is incorrect (502) Bad Gateway A Dealer Code ...
Create Bailment Insurance Renewal Letters
Purpose This process will create insurance renewal advices for all Bailment Dealers with insurance policies coming up for renewal within a specified time period. A separate advice will be created for each policy that a Bailment Dealer has that ...
Bailment Accounts Payable Processing
Purpose During manual Bailment Account creation, allow the payout of asset invoices to a third party supplier instead of a Distributor. Provide the ability to pay: a third-party supplier the full asset purchase price an international supplier the ...
Bailment Accounts PPFC Processing
Purpose During manual Bailment Account creation, charge a PPFC (Prepaid Finance Charge) to the Dealer account based on established PPFC rules for the selected distributor. Access Bailment Dealer | Accounts Tab | Process When a distributor with a PPFC ...
Create a Stock List for Bailment Dealers
Purpose This report may be created prior to running the month end process to create a stock list for each Bailment Dealer that may be viewed and downloaded from Bailment Web Timing The process is part of the Bailment End of Month Rollover Access ...
Automatic Bailment Account Termination
Purpose For Bailment Accounts to be automatically closed the following rules must be satisfied: Have an account type that matches the one selected if applicable Future Balance is equal to Nil or small balance of +/- 1cent If the flag for Bailment ...
Automatic Bailment Account Closure
Purpose For Bailment Accounts to be automatically closed the following rules must be satisfied: Have an account type that matches the one selected if applicable Account has been terminated Account is not closed Account has zero balances Account has ...
Release Calculator
Purpose Provides information on the Bailment Dealers' credit limits and Distributor limits to assist with decision making for referred orders. Timing The report may be run at any time for an order with a status of 'Referred' Access View | Bailment ...
Trust Receipts
Purpose The Trust Receipt document will provide details of the asset for which the account was created. It is a legal agreement between the Dealer and the Finance Company. Creation of Trust Receipts When an account is created, a price adjustment made ...
Bailment Dealer Override Rates
Concept Allows for the selection of Interest Profiles to a bailment dealer that will override the interest profile setup on the floorplan profile. This may be applied to the Dealer, or on a Distributor by Distributor basis. The interest profile will ...
Bailment Order Processing
Orders may be manually entered or imported through the API process. The value of the order is net of GST. It will quarantine the amount of credit to the value of the order. An order may be for one or multiple assets. When processed through the API an ...
Post Interest on Bailment Accounts
Purpose Charge both Bailment Dealer Interest Due and Default Interest to Bailment Accounts. Also charges Free Floor Plan Interest to Distributor accounts and all Fee Types set up in the Fees Module. Timing This process must be run before the Bailment ...
Print Bailment Fee Invoices
Purpose Allow the bulk printing of Bailment Fee Invoices Access Processes | Bailment | Print Bailment Fee Invoices Process Field Explanation Not Printed This allows the user to print all Bailment Fee Invoices that are not yet printed Company [F2] to ...
Print Bailment Asset Sale Invoices
Purpose Allow the bulk printing of Asset Sale Invoices Access Processes | Bailment | Print Asset Sale Invoice Process Field Explanation Not Printed This allows the user to print all Asset Sale Invoices that are not yet printed Company [F2] to ...
Print Trust Receipts
Purpose Allow the bulk printing of Trust Receipts Access Processes | Bailment | Print Trust Receipts Process Field Explanation Not Printed This allows the user to print all Trust Receipts that are not yet printed Company [F2] to highlight and the ...
Write off Bailment Interest
Purpose There may be instances when at month end the amount of accrued interest to be charged on either the future ledger or current ledger are too small to consider collecting. The Write Off Interest routine can be run against either or both ledgers ...
Create Curtailments Wizard
Purpose To allow the bulk update of accounts to be put Under Arrangement and create a Repayment Schedule for each selected curtailment candidate Access Bailment | Processes | Create Curtailment Process Process Parameters Field Explanation Processing ...
Importing an EDI file
Purpose To allow the import of asset details so that Bailment Accounts and Trust Receipts may be automatically created EDI File Import Rules All invoice amounts must be positive All Credit Return amounts must be negative and for the full amount of ...
Bailment Bulk Terminations
Purpose To allow the selected Bailment Accounts to be terminated at the same time. Access Bailment Dealer Details | Accounts Tab | Account Search Tab | View | Bailment Accounts | Process Select the Account that you need to bulk terminate the press ...
Create Bailment Month End Invoices
Purpose Create Bailment Dealer Invoices details the interest charges billed to the dealer from the interest posting process. If the Bailment Dealer is on Direct Debit, a new direct debit record will be created for the invoice amount for the number of ...
Create Bailment Direct Debits
Purpose Processes the entries to the Bailment Dealer Direct Debit record for the specified date, so that the Bailment Dealer Next Direct Debit Date and Amount are updated for posting. Direct Debits are only created for Dealers with a Bank Account ...