Create Ad-Hoc Fees Invoice

Create Ad-Hoc Fees Invoice

Purpose

Create an invoice to load an ad hoc fee to a dealer fee account for payment the following month.

Access

  1. Bailment Dealer Details | Accounts Tab | Fees Account Documents Tab | 

Dialog Details


Details Specific Fields

Field
Explanation
Invoice Number
Display only

Will automatically populate from the invoice sequence.
Invoice Date
Enter the date of the invoice

Note: When an invoice is created, a direct debit record will automatically be created for the following month, dated the same date as the interest invoice is due.
Invoice Description
Enter the description line for the invoice. 

Limit of 254 characters applies
Invoice Net Amount
Enter the net amount of the invoice. GST will calculate automatically.
Transaction Type
Defaults to the Adhoc Fee Transaction Type setup on the Bailment Account Type.

This may be changed.
Direct Debit Date
Enter the date you want the Direct Debit to be taken

On   Two Transactions will be raised 
  1. The net value of the transaction will be created using the Dealer Ad hoc Fees Transaction Type, as specified on the Bailment Account Type. This will debit the Dealer Fees Account and credit the GL Code associated with the Transaction Type
  2. A second transaction will also post using the Dealer Ad hoc Fees Tax Transaction Type, which debits the Bailment Account and credits the GST GL code
An Invoice will be raised 
  1. This can be viewed from the Bailment Dealer Fees Account Documents tab and from the Document page on the Bailment website.
Where a Dealer has Direct Debit details loaded
  1. A direct debit record for the Ad hoc fee will be raised for payment the following month on the day specified in the Bailment control record 



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