Create Bailment Direct Debits

Create Bailment Direct Debits

Purpose

Processes the entries to the Bailment Dealer Direct Debit record for the specified date, so that the Bailment Dealer Next Direct Debit Date and Amount are updated for posting.
Direct Debits are only created for Dealers with a Bank Account number entered, that do not have the Suspend Direct Debit checkbox checked on.

Access

  1. Process | Create Dealer Direct Debits

Process


Field
Explanation
Date
Defaults to todays date

The date entered will create a direct debit amount for all direct debits up to and including that date

For Example:
Dealer has a direct debit amount of $5,000.00 to be taken on the 17/11 and $2,000.00 to be taken on the 18/11

If the date entered is the 18/11, then one direct debit will be created for $7,000.00

It is possible to create direct debits for previous days (e.g. Public Holidays)


A list of the proposed Direct Debits will be presented

Issues identified will display an error message. These may be resolved using the functions detailed below, or processing of the validated direct debits can be completed. The error messages may then be resolved at a later stage, creating a second batch


Red and yellow errors need to be resolved to proceed with direct debit process, Blue is warning only.

[Button]
Explanation

Select the Dealer required and click this button to access the Dealer Direct Debit Details

Amend / Adjust the direct debits to resolve the error

 the Dealer to be returned to the Create Bailment Direct Debits process

Continue making adjustments until the errors are resolved

This button may be used at any stage to update the grid

Error Messages that have been resolved will disappear

 to create Direct Debits


 and  once the process shows as completed

Outcome

For each Dealer included in the above process, the Next Direct Debit Details will be updated with the date and amount:


Note: Direct Debits for curtailed accounts are not included in this amount

Run the Direct Debit Report, prior to posting the Direct Debits



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