Post Direct Debit Details

Post Direct Debit Details

Purpose

Creates the Direct Debit batches in the Cashbook which are then imported directly into your Banking software, so that these entries do not need to be entered manually.

Timing

Posting of Direct Debits needs to be done daily, following the Direct Debit Report being checked

Access        

  1. Account | Post Direct Debit Transactions
  2. Bailment | Processes | Post Direct Debit Transactions

Process

The following dialog will display:



Field
Explanation
Bank
[F2] to  the bank account for the Direct Debit run if this has not already been Preset into this dialog
Start Date
The date from which DD posting is to begin from
End Date
The date up to which  the DD posting is to end

Often these two dates will be the same, and will be todays date

The date range specified must be the same as that used on the Direct Debit Report so totals may be reconciled
Account Type
[F2] to  an Account Type here is you want to create separate Direct Debit files for different Account Types

Usually this will be left blank
Reference
Enter here the reference that is to be added to the Direct Debit file against each transaction as it is created

If this is left blank, the reference will default to DD
Company
[F2] to  a company to post direct debits for



If the posting run has been successful, the following message will display:



A Direct Debit file for upload to your banking software will now be available in the specified locations (usually in your Argos Data Banking Export folder).

The Direct Debit batch can then be viewed via Cashbook | Edit/View Statement Transactions. The total should be the same as the printed Direct Debit report

National Australia Bank (NAB) File Functionality

When the bank account selected to this process has an Import Format of ‘National Australia Bank’, the bank file created will total any individual transactions that are posting to the same bank account, and create only one entry in the bank file for the total Direct Debit amount.




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