Bailment Account Auto Creator
Purpose
To allow the creation of Bailment Accounts via an Azure Document Parser. Automatically matching invoice fields to speed up account creation. Accounts will create so long as the Dealer has available credit with the Distributor. If the credit limit has been exceeded the account will be created as a Bailment Order.
Access
- Processes | Bailment | Auto Account Creator
When the dialog launches the below message will display:
Dialog Fields
Field | Explanation |
Put on Hold | Check on if the invoice is to be put on hold for any reason A box will display for manual on hold reason to be entered The invoice cannot be made into an account while on hold A Bailment Order cannot created while the invoice is on hold |
Next & Previous |
The Left side of the Auto Account Created displays the invoice to turn into an Account.
The Right side of the Account Creator has the fields required to create an Account or Order
Dialog Fields
| Field | Explanation |
| File Path Details | The File path details and unique database reference are displays for each invoice once parsed |
| Credit Check | Purchase Price is a Credit – A credit note has been saved in the input folder. This cannot be Parsed. Dealer has Insufficient Credit – The Dealer has Insufficient Credit with the selected Distributor. Account Cannot be created. Place on hold or create a Bailment Order Unable to Perform Credit Check – The Parser cannot perform a credit check due to missing Dealer and or Distributor information. Invoice can be put on hold. Bailment Order cannot be created. Credit Available – The Dealer has enough credit available so the account can be created. |
Locked By | If multiple users try to access an invoice at the same time the original user will display as the Lock By user. While locked no other user can view or update this invoice. Only the locked by user can create an account or order for this invoice. |
Press the 
button to import the first invoice, the fields on the right hand side will display as much information as the creator can read. Complete any missing information as required for the account creation.
Once the fields are complete you have the following options:
- Create Account – If the Credit Check passes you can select
. This will perform all account validations and turn the invoice into an account.
- Create Order - If the Credit Check does not pass you can select
. This will create a referred Bailment Order for the Net Value of the invoice and allocate an Order Number to the invoice. Once the Order has been approved, the
- Delete – If the invoice has been duplicated or is not to be processed select the
button to remove it from the account creator and the input folder.
| Field | Explanation |
| Select Once Selected the Create Bailment Account dialog will display | |
| Select Once selected a Bailment Order number is displayed on the Parser dialog The Order can also be viewed in the Bailment Order Details dialog | |
| Select |
Once the account or order has been created the next invoice will display for account creation.
Use the Next and Previous buttons to move between invoices waiting for account creation.
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