Please disregard the release notes for the modules you do not use.
Unless otherwise indicated, more detail about any change will be included in the relevant dialog [Help] button. Other documents referred to in the release notes can be found in the ArgosApps\Documents folder once the software is installed.
These release notes document changes which have been made to the stated software version only. You should review all previous release notes for changes between your current version and this one. Previous release notes can be found on the Argos Knowledge Base.
Account
AD-I919 - Interest Profile Change
If the Post Revaluations box is checked on the Variable Loan Control details, you can now set a parameter on the Interest Profile to show how long the rate is fixed for. Options available are Floating, 1 Year, 2 Years, 3 Years and 5 Years. Once set the selection is disabled. The Fixed For parameter will set the Review Date on the Variable Loan that the interest profile is selected on.
AD-I920 - Interest Profile Report Change
If the Post Revaluations box is checked on the Variable Loan Control details, a New Interest Profile Report is available that will display the Fixed For parameter.
AD-I983 - Account Arrears Report
An issue has been found and fixed on the Account Arrears Report where the arrears buckets were no longer displaying on the report.
AD-I1141 - Account Recurring Charges Issue
An issue has been found and fixed on the Account Recurring Charge dialog. The day field is no longer causing a system crash.
API
AD-I959 - Facility Limit exposed in Variable Loan API
The Variable Loan GET Account Details API has been updated to include the Facility Limit set on a Variable Loan Account.
Bailment
AD-I952 - Add Bailment Account dialog - New field added
A new field has been added to the Add Bailment Account dialog called Payment Transaction Reference. This will only display if turned on in the database.
AD-I953 - Bailment Asset dialog - New field added
A new field has been added to the Bailment Asset dialog called Payment Transaction Reference. This will only display if turned on in the database.
AD-I954 - API Import Tool - New field added for import
A new field has been added to the API Import Tool called Payment Transaction Reference. This will only be completed if turned on in the database.
AD-I954 - Bailment Account Exports - Payment Transaction Reference
The two Bailment Account Exports have been updated to include the Payment Transaction Reference details.
AD-I965 - Add Bailment Account dialog new design
The Add Bailment Account dialog has been redesigned.
AD-I996 - Related Party Flag corrections
An issue has been found when the related party flag is set on the distributor, the bailment accounts are still showing a GST amount on Bailment Web and on the Gross Value on the Documents Tab on an Account. This has been fixed and GST no longer displays if the distributor has this flag selected.
AD-I1016 - Bailment Payable Invoice Issue
Changes have been made to the treatment of payable invoices created from the Bailment module so GST is processed and reported correctly.
AD-I1029 - Previous Funder Code
A new column on the Bailment Account table has been added to record the previous Funder on a bailment account. This field is updated when a bailment account has been terminated and the account paid out. If the termination is then reversed the Previous Funder code is moved back to the current Funder and displays on the Bailment Account.
AD-I1129 - Curtailment Schedule Save
When changing a Curtailment Schedule on a Bailment Account the Save or Save & Close buttons were not activating. This issue has been corrected.
AD-I1120 - Bailment Asset Changes
When changing details on Bailment Asset a concurrency error was displaying. This issue has been corrected.
AD-I1143 - Invoices Due Report Changes
Invoice Due Report includes all Dealer Extra Fees that remain unpaid.
AD-I1157, AD-I1156, AD-I1161, AD-I1162, AD-I1160 - Bailment Menu Order
Bailment Menu tabs now appear in alphabetical order.
AD-I1055/AD-I1168 - Bailment Invoice Numbering
Additional Invoice Numbering options have been added to the Invoice Number Setup
- Dealer Extra Fees Invoices
- Bailment Account Fees Invoices
- Distributor Extra Fees Invoices
- Invoice Parser Reference
AD-I1114 - Bailment Dealer Main Tab Changes
A new tab for Rates and Fees have been created. Dealer Override Rates and Fees Setup have been moved to this tab.
A new Help Document is available for this tab.
AD-I1066 - Dealer Override Rate Issue
A issue has been fixed where you could allocate a Override Rate Rule for a Distributor without a Credit Limit on a Dealer.
Bailment - Auto Account Creator
AD-I894 - Auto Account Creator Module
A new module has been developed for the Parsing of invoice via an Auto Account Creator. Invoice are imported into the module, the data is read and converted into an account or bailment order.
AD-I1001 - Invoice File Locking
An Invoice File is locked if another user is accessing this record. A message will display advising the file is locked.
AD-I1005 - Invoice On Hold Function
An invoice can be put on hold by ticking the On Hold tick box. When an invoice is put on hold the user has the option of entering an on hold description. When on hold the Create account and Create Order buttons is are available
AD-I1007 - Invoice Parser Menu Option
The Invoice Parser Menu option has been set up under Bailment - Processes -Bailment - Invoice Parser.
This has been renamed to: Bailment - Processes -Bailment - Auto Account Creator
AD-I1007 - Invoice Parser Setup Menu Option
The Invoice Parser Setup Menu option has been set up under Bailment - Setup - Invoice Parser Setup
This has been renamed to: Bailment - Setup - Auto Account Creator Setup
AD-I1074 - Credit Notes are ignored
Any credit notes that are saved to the input folder for the Auto Account Creator are ignored.
AD-I1075 - Credit Check functionality linked to the Auto Account Creator
When a valid dealer, distributor and gross amount are entered a Credit Check is performed as per standard Bailment Functionality
AD-I1080/AD-1128 - Bailment Order functionality linked to the Auto Account Creator
Full Bailment Order has been implemented as part of the Auto Account Creator
AD-I1107 - Recreate Cancelled Bailment Orders
If an invoice order was cancelled the create order button enables to allow another order to be created.
AD-I1110 - Bailment Order Fields are Read Only
Any fields related to the Bailment Order are read only with the exception of the lookup field to the Order Processing dialog
AD-I1168 - Invoice Parser Reference
All invoices Parser are allocated a Invoice Code. This Code is User specific and can be set up on the Invoice Numbering dialog.
AD-I1182 - Duplicate Invoices
The Auto Account Creator will not process duplicate invoices. An error message will display detailing the duplicates. The duplicate
AD-I1189 - Invoice Parser Renamed to Auto Account Creator
All references to Invoice Parser have been updated to the new name Auto Account Creator
AD-I1190 - Account Creation from within the Auto Account Creator
The Account creation and all validation are all completed within the Auto Account Creator
AD-I1191 - Approved Bailment Orders can be linked to a Invoice Record
If a Bailment Order has been approved prior to the invoice being received this can be linked to the account via the Auto Account Creator.
Bailment - Bailment Fees
AD-I1047 - Bailment PPFC Fees Label Change
PPFC Fees Rules has been renamed Fees Rules. This is still located under Bailment - Setup - Fees Rules.
AD-I1049 - Bailment Dealer PPFC Fee Rule Label Change
Bailment Dealer PPFC Fees Rules has been renamed Fees Rules.
AD-I1051 - Bailment Account Type Change
The PPFC Fees Trans Type and Dealer PPFC Fees Tax Trans Type have been deleted under Account Type=Bailment. This is now configured in Bailment Fee Rules where PPFC Rule is setup with Fee Type = PPFC Fee and Fee Posting Regularity = Bailment Invoice.
AD-I1046 - PPFC Fee Changes
PPFC fees can continue to functional outside the Fees Module using the Fee Type - PPFC Fee.
AD-I1060 - Bailment Dealer Fee Account Documents - Document Type Selection
Two new Document Types have been added to the selection on the Bailment Dealer Dee Account Documents Tab. The Document Types are
- Bailment Account Fees
- Dealer Extra Fees
AD-I1127 - Changes to Fees Rules Export
The Fees Rules Export has been modified to include the following details:
- Fee Type selected
- Posting Frequency selected
- Percentage Base
- Percent Value
- Amount value
- Fee Transaction Type
- Fee GST Transaction Type
AD-I1126 - PPFC Fee Change
If using the Fees Module, the Fee Type = PPFC Fee must be deleted and replaced with Fee Type = Bailment Account Fee. A consolidated invoice for all Bailment Account Fees will be generated at month end.
AD-I1125 - Dealer Fee Rules
There may only be one % based fee per dealer (i.e. only only of the Primary Facility Limit OR Unused facility Limit OR Utilise Credit).
There may be one stock audit fee per dealer
Dealer Fees do not require a distributor as will always be charged to the dealer.
AD-I1139 - Fee Rule Amount or % can not be $0 or 0%
All Fee Rules must have a Percent or amount (incl GST) (depending on the calculation method) greater than zero
AD-I1054 - Bailment | Create Month End Invoices - Process Change
The Process Create Month End Invoices will generate a consolidated invoice for each Fee Type ie Dealer Fees and Bailment Account Fees at month end and display on the Bailment Dealer Fees tab. The Distributor Extra fees invoice will display on the Distributor Invoices tab. Direct Debits for both Bailment Dealer and Distributor Extra Fees will be created for these fees invoices (if applicable) in line with Bailment Fee invoices.
AD-I1052 - Bailment | Post Bailment Fees - Process Change
The Process Post Bailment Fees on Accounts will calculate all Fee Types configured from the Fees Module (excluding Fee Type = PPFC Fee). Each Fee Type requires an Account Transaction Type setup for transaction posting to the Bailment Dealer and Distributor (if applicable).
Fees Rules can be setup with a fixed amount and Percentage % Based and Frequency eg Monthly, Annual or per Stock Check. Percentage % Based calculations can occur on the Primary Facility Limit, Utilised Credit, Available Credit or for Bailment Account Fee Invoice Value. The calculation of the fees will occur based on the Fee Rules from the Facility Effective Date or the Bailment Dealer for Dealer Fees and Bailment Account Fees and Distributor effective date for Distributor fees.
AD-I1144 - Create Credit Note - Ad Hoc Fees
Credit Note can be created for Ad-hoc Fees. When created the credit note will automatically match to an unpaid invoice and delete an unposted direct debit. If the invoice has been paid the cash allocation has to be reversed to enable a credit note to be created.
AD-I1138 - GST free PPSR Fees
Fee Type - Bailment Account Fee - GST Free is available for any fees that do GST is not applicable. The GST Transaction Type has been disabled when this Fee type is selected.
AD-I1048 - Fee Rules
Fees Rules can be setup with a fixed amount or Percentage % Base and Frequency Monthly or Annual. Stock Check Fees are fixed amount only. Percentage % Base calculations can occur on the Primary Facility Limit, Utilised Credit, Available Credit. Percentage % Base calculations for a Bailment Account fee occur on the Bailment Invoice Value. Dealer Fees calculate from the Facility Start Date for the Bailment Dealer. Annual Dealer Fees are charged on the anniversary of the Facility Start Date.
Dealer Fee Rules
There may only be one % based fee per dealer (i.e. only only of the Primary Facility Limit OR Unused facility Limit OR Utilise Credit).
There may be one stock audit fee per dealer
Dealer Fees do not require a distributor as will always be charged to the dealer.
Bailment Account fees can apply to a specific distributor.
Distributor Fees can be charged as a fixed amount to the Distributor on a monthly or annual basis. Fees calculate from the Facility Start Date for the Distributor. Annual Dealer Fees are charged on the anniversary of the Facility Start Date.
To commence using the fees module the Facility Start Date for Bailment Dealers and Distributors need to be completed.
Invoice Numbering needs to be updated for Dealer Extra Fees, Bailment Account Fees and Distributor Extra Fees regardless of whether the Fees Module is used or not.
AD-I1132 - Stock Audit Fee Rules
New Field on Stock Audits - Number of Stock Audited and Invoiced. Where a Dealer Fee with Frequency Stock Audit has been setup, the Dealer Fee will be charged for each Stock Audit completed and not invoiced in Bailment. The fee will not be charged if the Number of Stock Audited equals zero. The Invoiced field will automatically populate during the Create Month End Invoices process. The Stock Audit can be entered for a prior month and where the Invoiced field is blank the fee will be charged in the following month.
For clients using External Audits - the external audit received flag must completed prior to the stock check fee being charged.
AD-I1151 - Additional Stock Audit Fees
Dealer Fees Rule for Frequency equal to Additional Stock Audit whereby a stock audit fee will be charged where more than 1 Stock Audits with quantity greater than zero.
AD-I1133 - Facility Start Date
New field Facility Start Date on Bailment Dealer, Credit Management tab and Distributor Details, Main tab. This is not a Mandatory field and used in the Fees Module for calculation of monthly and annual fees. Should reflect date where facility can be transacted where Open Date is often the date dealer and/or distributor has been entered into system.
AD-I1087 - Credit Note Creation
Credit Note can be created for Dealer Extra Fees. When created the credit note will automatically match to an unpaid invoice and delete an unposted direct debit. If the invoice has been paid the cash allocation an error message will appear. Cash allocations need to be reversed to enable a credit note to be created and then unallocated cash resolved with the Bailment Dealer.
AD-I1150 - Bailment Web Fee Display
Dealer Extra Fees and Bailment Account Fee Invoices display on Bailment Web under Documents tab.
AD-I1194 - Dealer Credit Status Rule
New Field Facility Start Date must be populated once Bailment Dealer Credit Status is Open.
AD-I1195 - Facility Start Date
New Field Facility Start Date on Bailment Dealer and Distributor will be populated with Open Date upon upgrade. For all new Distributors and Bailment Dealers the Facility Start Date will drive when Fees Module will calculate monthly and annual fees from. This field should be populated when the facility is operational.
Bailment - Curtailment Direct Debits
AD-I1036 - Monthly Curtailment payments to be automatically Direct Debited
New option available to configure Bailment, to automatically direct debit curtailment payments on the curtailment due date. When this functionality is turned on, the Create Curtailment Process will create a Direct Debit schedule for Bailment Accounts entering Curtailment Arrangement. For Bailment Accounts already under Curtailment Arrangements, the Direct Debit schedule will apply only to future payments due. A new Direct Debit tab will appear on the Bailment Account Curtailment tab.
AD-I1090 - Curtailment Direct Debits
The Bailment Control Details has been updated with a field called Curtailment Direct Debits. Check this on to enable Curtailment Payments to be Direct Debited.
AD-I1091 - Account Termination Schedule Removal
When an account is terminated then the remaining unposted direct debits per the curtailment schedule will be deleted from the DD schedule. If the termination is reversed the schedule will be reinstated.
AD-I1092/1094 - Create Dealer Direct Debits Updated to include Curtailment Direct Debits
The Create Direct Debit Functionality has been updated to include Curtailments Direct Debits if turned on at the Bailment Control dialog.
AD-I1095 - Bailment Dealer Direct Debits Tab
A new field has been added to the Bailment Dealer Direct Debit Tab called Do Not Allow Curtailment Direct Debits.
AD-I1097 - Bailment Account Curtailment Tab - Demo Date
A new date field has been added to the Bailment Account Curtailment Tab. This displays only if the Assets Status is Demo. The date will be the effective date for the Demo Curtailment Schedule.
AD-I1177 - Create Curtailment Process - Add Direct Debit to existing Schedule
Existing Bailment Accounts Under Arrangement and on Direct Debit will have Direct Debit Schedule created. When a Bailment Dealer has bank account details entered in Direct Debit tab curtailment process will create Direct Debit Schedule for Bailment Accounts Under Arrangement. These direct debits will be for future direct debits only and will not pick up any arrears on the Bailment Account prior functionality being implemented.
AD-I1178 - Delete Curtailment Direct Debit Schedule
To remove a dealer from automatic curtailment payments by direct debit, check on "Do Not Allow Curtailment Direct Debits" flag. This will identify Bailment Accounts currently under arrangement and remove the future direct debit schedule. Upon save a warning message will appear to confirm you wish to proceed.
AD-I1098 - Processing Rules for Demo Asset Status - Select Clients only
When a Bailment Account is created with Asset Status = Demo and Distributor has a Demo Curtailment Schedule, the curtailment schedule and curtailment schedule will be created against a Bailment Account. Note - Distributor requires Demo Curtailment Schedule to be setup.
AD-I1193 - Control Flag for Demo Curtailments - Select Clients only
New Bailment Control Flag 'BMT_ENABLE_DEMO_CURTAILMENT_DUE' to be set to "1" to turn Demo Curtailment field on against Bailment Account Curtailment Tab and Distributor Demo Curtailment Schedule
Bailment - Dealer Rates
AD-I1043 - Bailment Floor Plan Profile Changes
The three interest profiles on a Bailment Floor Plan Profile are no longer mandatory fields.
Bailment - External Stock Audit
AD-I1071 - External Stock Audit Setup Menu Option
The External Stock Audit Setup Menu option has been moved to Bailment - Setup - External Audit Setup.
AD-I1072 - Request External Stock Audit Menu Option
The Request External Stock Audit Menu option has been moved to Bailment - Processes - Bailment - Request External Audits.
AD-I1088 - External Stock Audit Batch Process
The Transfer Files and Request External Stock Audit Batch Process option has been moved to the Bailment System for setup.
AD-I1024 - External Stock Audit Financier Notes
A new freeform notes section has been add on the External Stock Audit Details dialog. The notes may be entered/amended by the Financier, they will not prefill from the Audit.
AD-I1025 - External Stock Audit Prompt Payment Function
When an Asset has been imported within an audit that has been Sold out of Trust, the Prompt Payment flag will be checked after the Direct Debit has been created.
AD-I1026 - External Stock Audit SOT Direct Debit Change
The Bailment Control Details has been updated with a field called SOT Direct Debit Days. Enter the number of days after the audit has been completed that the direct debit should be taken. When a asset comes through as SOT, a direct debit will be raised for the total of the SOT items and a direct debit will be created on the number of days specified after the audit has taken place.
AD-I1022 - External Stock Audit Update Asset value if asset is Sold Out of Trust
When the Audit is retrieved and an Asset is SOT, the Asset value is updated to reflect the value of the SOT amount provided by the External Auditor.
AD-I1166 - Next Audit Date
The Next Audit Date is now calculating from the Audit Date not from the Audit Requested Date. The Audit Date is determined by the results from the API.
AD-I1164 - External Stock Audit Dialog Name Changes
Name changes have been applied to the following dialogs:
- Organisation Details Licence, was External Audit System, is now External Stock Audits
- Bailment Processes Menu option, was Request External Audits, is now Request External Stock Audits
- Bailment Setups, was External Audit Setup, is now External Stock Audit API Setup
- External Stock Audit API Setup dialog, was API Transfer Configuration, is now External Stock Audit API Setup
- External Stock Audit API Setup setting header, was API Config Settings, is now Stock Audit API Configuration
- Request External Stock Audits Process dialog, was Transfer Files and Request External Audits, is now Request External Stock Audits and Transfer Files
- Request External Stock Audits Process header, was Request External Audits, is now Request External Stock Audits
- Request External Stock Audits Welcome text, was External Audits Process, is now External Stock Audits Process
- Request External Stock Audits body text, was Transfer Files and Request Audits, is now Request Stock Audits and Transfer Files
AD-I1183 - External Stock Audit Logging
Success and Error logging has been added for the External Stock Audit API. This can be viewed in the menu Control - View Database Log.
Cashbook
AD-I1201 - ASB Direct Debit File
An Issue with the ASB Fastnet Direct Debit file has been corrected. The Bank Account number is now displaying correctly.
Communications
AD-I1015 - New Communication Replacement Fields
Two new communication replacement fields have been created for the quote module.
[ACCQUO_COLn_EXTERNALID] - Collateral External ID
[ACCQUO_COLn_NOTES] - Collateral Notes
AD-I1136 - Copy Communication File Name Changes
An enhancement has been made to the file name given to all copy communications. When creating a copy communication the file name has been appended with the Account Code. i.e. FL500_cmm1.pdf
Control
AD-I1010/11 - Licenced Module - External Stock Audit System
The External Stock Audit system has been added as a new licenced module option. The control flag for this has been removed and is now accessed via the licenced modules system.
AD-I1045 - Licenced Module - Bailment Fees
Bailment Fees has been added as a new licenced module option.
AD-I1056 - New Company Details Reports added
Three new reports have been added to the company details reports tab.
- Dealer Extra Fees Report
- Bailment Account Fees Report
- Distributor Extra Fees Report
Distributor
AD-I1158, AD-I1159 - Distributor Menu Order
Distributor Menu tabs now appear in alphabetical order.
AD-I1204 - Distributor Web Heading Updated
Distributor Bailment Web Summary tab now refers to Fees and ESR's due to include Fees Module Distributor Extra Fees.
Distributor - Bailment Fees
AD-I1061 - Distributor Invoice Tab - Invoice Type Selection
A new Invoice Type has been added to the selection on the Distributor Invoice Tab. The Invoice Type is Distributor Extra Fees Invoice.
AD-I1050 - Distributor PPFC Fee Rule Label Change
Distributor PPFC Fees Rules has been renamed Distributor Fees Rules. Multiple fee rules may be added. One fee rule is permitted per distributor. The Distributor field can be left blank.
AD-I1059 - Distributor Extra Fee report
A new report Distributor Extra Fees is available on the Reports Menu
Distributor - Curtailment Direct Debits
AD-I1096 - Demo Curtailment Schedule
A new field has been added to the Distributor Main Tab for the Demo Curtailment Schedule.
Lease
AD-I979 - Allow Arrears Lease setup on Lease Accounts
If you are not licenced for the Quote module, we are now allowing the First Payment field to be editable so the user may select either the Advance or Arrears option. Once selected and the lease is saved the First Payment field is greyed out and cannot be changed. If you are licenced for the Quote module the existing functionality remains.
MotorWeb API
AD-I1199 - New Fuel Types
An issues has been fixed where searching for a Plugin Petrol Hybrid vehicle in MotorWeb the system was not recognising the fuel type.
The following additional fuel types have been also setup in the API
- Diesel Hybrid
- Petrol Electric Hybrid
- Diesel Electric Hybrid
- Plugin Diesel Hybrid
- Electric [Petrol Extended]
- Electric [Diesel Extended]
- Electric Fuel Cell Hydrogen
- Electric Fuel Cell Other
Variable Loan
AD-I918 - Control Detail Changes
Two new check boxes have been added to the Variable Loan Control Details dialog.
- Post Revaluations - to allow the fixed for option on an Interest Profile to display.
- Post Accrued Interest - to allow the posting of accrued interest by Account Type.
AD-I921 - Account Status Report Export Changes
If the Post Revaluations box is checked on the Variable Loan Control details, and you run the Variable Loan Account Status Report Export, you get a new column showing with the Fixed For parameter displaying from the Interest Profile setup.
AD-I923 - Variable Loan Review Date is updated from the Fixed For parameter on the Interest Profile
The Fixed For flag is used to update of the Next Review Date field on each Variable Loan Account associated with an Interest Profile that has the Fixed For parameter set.
AD-I934 - Variable Loan Default Interest Posting by Account Type
If the Post Accrued Interest box is checked on the Variable Loan Control details, the ability to post Default Interest by Account Type is enabled. Default Interest will only post for the Account Type selected.