Annual Licence Renewal
Purpose
The Argos Financial Software Suite is individually licenced
per database.
During
the month of January each year you will generate the licence renewal file and send
this to Argos Support to obtain a licence for a term of up to one year.
The
renewal file provides information on the current licence settings including the
Organisation details, modules licenced and module balances.
You
can amend which modules you are licenced for.
You
can generate the renewal file anytime during January and email this to Argos
Support. The system does provide a
warning of the pending licence expiry 31 days in advance.
The
licence renewal file you import will display your Business Partnership Fee for
the forthcoming year per the terms of Section E. Renewal Terms and Renewal
Licence Fee of your Software Products and Fees Schedule.
Note: a Separate Licence Renewal is required for each ledger (database)
you use.
Access
- Control | Edit/View Organisation Details |
Process
Timing of Licence Renewals
Licence
renewals can be undertaken at any time.
If the licence renewal is not done prior to your current expiry date you
will not be able to access your ledger except to undertake a licence renewal
through access to the Organisation Details screen. Fourteen days prior to the end of the current
licence period the system will provide a warning of the impending expiry.
Authorisation of Licence Renewal
When
you request a licence a dialog with the following text is displayed:
This
is the Authorisation of the licence renewal.
Request the Licence
During
January each year you will be required to generate a renewal file from the
Argos system for each ledger you operate.
In
Argos Vault
- Control | Edit/View Organisation Details |
This
will display the Licence request dialog.
If
any changes are to be made to your Organisation details (for example a change
of address) they should be entered here.
All
modules which can be licenced are displayed in the grid. The modules licenced for the ledger accessed
will have a 
in the Licenced column.
To
add a module to your licence click on the 
in the Licenced column for that module.
If
you are licencing a new module an amendment to your Licence Agreement will be
sent to you.
To
remove a module from the licence click on the to uncheck the Licenced checkbox for that
module.
Once
the Organisation details are correct and the modules to be licenced are
checked:
Click
on 
The
user will be prompted with the following Authorisation dialog:
To
click 
the user must have authorisation to renew the
licence.
This
will generate a file containing your organisation details, the current licence
status of each module along with the balance of each module you are licenced
for.
You
will be prompted to enter the folder to which this file is to be saved. Save it to a temporary folder, taking note of
where it has been saved so you can find the file. The logical location to use is your C:\Temp
folder.
The
file will be created with a name in the format: <LedgerName>_<date>_Request.xml
For
example: DemoDB_200110_Request.xml
Note: This process must be done for
each Ledger.
This
file(s) must then be attached to an email and sent to support@argos.co.nz for processing.
Please set the Subject of the email to
‘Licence Request for <Company Name>’
If
you are licencing a number of ledgers they can all be attached to the same
email.
Updating the Licence
Upon
receiving the Licence Request Argos will generate a new licence file, with an
updated expiry date and Business Partnership Fee, if this has changed, and
email it back to you.
When
this file is received save it to a temporary folder (C:\Temp), taking note of
the folder path and filename so you can find the file.
The
file will be created with a name in the format: <LedgerName>_<date>_Licence.xml
For
example: DemoDB_200110_Licence.xml
- Control | Edit/View Organisation Details |
Locate
and highlight the file which you have received from Argos Support.
Note:
This must be the correct file for the Ledger you are logged in to. If it is not a warning message will be
displayed.
A
message will be displayed specifying the new licence expiry date.
If
the Business Partnership fee has been changed the new amount will also be
specified in the message.
You
will be returned to the Organisation Control Details dialog. The Licence Expiry date will be updated along
with any changes to the Organisation details or licenced modules as you had
entered in the Licence Request file.
Amend
your next AP for the Licence Fee if necessary.
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