Manipulating Payable Transactions

Purpose

Authorisation and payment confirmation

Process

Prior to payment of Payable Invoices, it is recommended that a list of invoices due for payment is printed

This should then be compared with the detail of invoices loaded to make sure there are no errors, and to authorise the payment of the invoices

As a good internal control, this process would normally be undertaken by someone other than the person who entered the invoices

Editing Invoices

First, obtain a list of invoices that are due for payment so these can be checked against the source documents

1. Payable | Print Invoices Due for Payment
   

Leave the Payables Type blank to print all invoices due for payment

 

Access the invoices that are to be paid

1. Payable | Edit/View Payables Invoices
   

[F2] to highlight and  the Payable Type processing with be undertaken for

 

Once a transaction has been entered to the system, and d it is not possible to change that transaction. When it is accessed again from the  button on the Payable Invoice Browse, the following screen displays:

 

 the transaction and the following screen is displayed:

 

Details of the transaction are displayed but may not be altered.

If a correction were necessary to the amount to be paid to a supplier, this would be done pay adding a new transaction for the difference. In the example above the invoice amount is $40177.94, assume it should have been $41077.94.

The correcting transaction would be:

 

The effect of this will be to increase the liability to the supplier and increase the amount payable by the debtor. Two separate transactions will display on with the payable and lending account.

Deleting Invoice Lines

Prior to a transaction being d from the Payable Invoice Details screen, the  button will allow that transaction to be deleted. Once the transaction has been d deletion is not permitted.

The following message will display:

 

Changing Invoice Payment Dates

When invoice lines have been entered to the Payable Invoice Details screen, their payment date is calculated when this screen is d.

To alter a payment date, it is necessary to  the invoice and manually over type the due date to that required.

  

Highlight the Invoice and  

Manually change the Due Date to the date required

 

 

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