Import EDI File Errors

Import EDI File Errors

Purpose

EDI Import allows the import of an externally created file of Bailment Assets, credit returns and price adjustments.

Process

Review the error, and correct

Issue
Solution
File IO Exceptions or parsing errors
If there is a problem reading the file an error message will be displayed as follows and the process aborted


In the above example the Header record began with HDD instead of HDR
File Errors
There must be one and only one import file in the import folder, as specified on the Distributor EDI Import Settings tab, when an import is run

If this is not the case an error message will be displayed and the process aborted

The import file must not contain any blank lines
EDI Import folder not specified Error
If the import fie folder has not been specified on the Distributor EDI Import Settings tab the following message will display:


Record Errors
If there is a problem with the data records in the file an error will be logged in the Log Report

The process will continue until all records have been processed

Examples of these errors 
  1. The Bailment Dealer Code must exist within the Bailment Module
  2. The Bailment Loan Model code must exist within the Bailment Module
  3. For a new account the asset VIN/HIN number and Engine numbers must be unique and not already associated with an active account within the Bailment Module
  4. The Unit Type must be one of New, Used, Demo or Race. Anything else will be rejected
  5. For a credit return or price adjustment a live account must exist with the same asset VIN/HIN number and Engine number
  6. For a credit return or price adjustment the invoice date must be <= today and >= the existing account open date





    • Related Articles

    • Import EDI File Setup

      Purpose Allow the setup of file paths for import and export of file relevant to distributors Access View | Distributor | account | Distributor Settings tab Dialog Details The following dialog will display: Details Specific Fields Field Explanation ...

    • Argos API/EDI Import Tool

      This document outlines how to use the Argos API Import tool to import new Bailment Accounts from an external file through the Argos API Server. Also how raise Credit Returns and Price Adjustments. Prerequisites API Server The API Import tool requires ...

    • Importing an EDI file

      Purpose To allow the import of asset details so that Bailment Accounts and Trust Receipts may be automatically created EDI File Import Rules All invoice amounts must be positive All Credit Return amounts must be negative and for the full amount of ...

    • EDI File Formats

      EDI File Format Field Position Num of Char Example Description Required Argos Data Not Used 1-3 3 DTL Record Type Y 4-5 2 IF Transaction Type IF - Invoice RF - Credit Return PA - Price Adjustment Y 6-8 3 1 Company Number N Y 9-20 12 IN1234567891 ...

    • API File Transfer Errors

      Purpose Resolve any errors that arise during the API File Transfer process Errors A list of common errors and the required action are listed below Error Message Issue How to Resolve (403) Forbidden The URL is incorrect (502) Bad Gateway A Dealer Code ...