Processes
Match: Cashbook Statement Browse
Purpose This function is used for the matching of a Statement Transaction Amount to an existing Statement Transaction Batch created in Vault. If a Statement Transaction Batch does not exist, a new batch may be created. Timing Whenever required ...
Managing Direct Debits
Direct Debit Processing Rules Direct Debits will be selected for processing based on the following criteria: An account will be debited if: the next date is within period specified, or if the next date has not been entered, the standard date is ...
Advance Direct Debit Processing
Purpose It is possible to create and process direct debit batches prior to holiday periods, so that staff are not required in the office to process the direct debits during this time Process To complete this, the following steps should be undertaken ...
Manual Direct Debit and Direct Credit Processing
Purpose To manually create a Statement Transaction Batch of Direct Debit or Direct Credit payments that can be exported and then uploaded to external banking software Flow
Quick Code Cashbook Transactions
Purpose This function is used for the coding of a Statement Transaction Amount as a single Cashbook Transaction Timing Whenever required following a bank statement Access Cashbook | Edit/View Electronic Transactions | Process To quick code a ...
Cashbook Statement Reconciliation
Purpose This process ensures that the Vault Cashbook bank balance agrees to the closing balance of your bank statements Timing This should be done on a daily basis Access Cashbook | Manual Reconciliation | Manual Reconciliation Process Once ...
Create Cashbook Cross References
Purpose Create a record that will result in the automatic matching of repeating transactions processed through the bank account. Examples will be automatic payments, recurring charges. Timing Whenever required following a bank statement Access ...
Cashbook Journals
Purpose Cashbook Journals are used to move cash between the General Ledger and any accounts module Timing Cashbook Journals may be completed at any time Access The recommended access point is: Cashbook | Manual Reconciliation This allows immediate ...
Importing Cashbook Bank Transactions
Purpose To import Statement Transaction amounts into Vault so they can be processed through the cashbook Processing will convert the Statement Transaction Amount to a Statement Transaction Batch. Timing These processes should be undertaken daily for ...
Post Transactions to Other Systems
Purpose This routine posts the Cashbook Transaction to Vault modules. Cashbook Transactions will not show on accounts or in the General Ledger until this routine is run. Note: Transactions do not have to be reconciled to Post to Other Systems. Timing ...
Splitting an Electronic Transaction
Problem A transaction on the bank statement needs to be coded to more than one account. This assumes the transaction is not a repeating one (in which case the process would be quite different). Examples A single payment of $160.00 is received from a ...