Cashbook Journals

Purpose

Cashbook Journals are used to move cash between the General Ledger and any accounts module

Timing

Cashbook Journals may be completed at any time

Access

The recommended access point is:

1. Cashbook | Manual Reconciliation
   

This allows immediate reconciliation of the Cashbook Journal

Process

The Manual Reconciliation dialog will be presented

Field	Description
Bank	[F2] to highlight and  the bank account the cashbook journal is to be processed against If you have multiple bank accounts it doesn't matter which is chosen as the effect on the bank will be no movement
Statement Number	[Tab] through this field
Reconciled Date	Enter the reconciled date This will normally be the date of the original transaction being transferred
Closing Balance	Enter the amount displayed in the Current Balance field [Tab] Check the difference = 0.00 If this is not the case alter the Closing Balance to agree the Current Balance

 to present the Statement Transaction dialog

Field	Description
Date	This will default to the Reconciled Date entered on the previous dialog Change the date to be the date of the original transaction
Type	Determine whether the originating transaction was a Deposit or Withdrawal Change the Type to be the same as the original transaction

 to present the Cashbook Statement Analysis of Transaction dialog

Field	Description
Transaction Type	the Transaction Type to code to the module the transaction should have been posted to
Account	Select the account or GL Code that the transaction should have been posted to
Amount	Enter the amount as a positive value

 to present the Cashbook Statement Analysis of Transaction dialog

Field	Description
Transaction Type	the Transaction Type to code to the module the transaction should have been posted to
Account	Select the account or GL Code that the transaction should have been posted to
Amount	Enter the amount as a negative value

The Statement Transaction total must be 0.00 to prove the Cashbook Journal balances

 to return to the Manual Reconciliation

Double Click the transaction line to change the Reconciled flag from 'No' to 'Yes'

Post to Other Systems should be run to post the journal transactions

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