Statement Transaction Batch
Purpose
A Statement Transaction Batch is made up of one or many Cashbook Transactions.
Direct Credit and Direct Debit files are Statement Transaction batches made up of specific cashbook transactions generated by a Vault process, or entered manually.
Any imported Statement Transaction Amount will be converted to a Statement Transaction Batch when coded.
Timing
Statement Transaction Batches may be created at any time
Access
- Cashbook | Edit/View Statement Transactions |
- Cashbook | Edit/View Statement Transactions |
- Cashbook | Edit/View Electronic Transactions |
|
- Cashbook | Edit/View Electronic Transactions |
- Cashbook | Enter Withdrawals
- Cashbook | Enter Deposits
- Cashbook | Enter Quick Transaction
Dialog Details
Where Quick Code functionality is not involved, the following dialog will display:
Details Specific Fields
Field | Explanation |
Date | Will be prepopulated with today’s date. Change (if required) to agree to the Transaction date |
| Type | Display Only of Deposit or Withdrawal |
Bank | [F2] to This is the bank account the transactions are to be exported too, or created against The bank account originally selected may be changed at any time as long as long as all the transactions in the batch are unposted and unreconciled Note: This field is display only when accessed from the Electronic Transactions Browse |
Allow Advanced Post | Leave unchecked |
Suspend Cashbook Batch | Checking this flag on will prevent the statement batch transaction(s) being posted when the Cashbook Post to Other Systems process is run This can be useful when a Direct Credit or Direct Debit file is not yet authorised, but other cashbook batches such as journals need to be posted in the interim If the Suspended Batch checkbox is checked on, then only cashbook batches with Suspend Cashbook Batch checked on that have NOT been posted will display in the browse Suspended batches can be identified on the Cashbook Statement Browse by sorting the Suspend Cashbook batch header on the results grid Uncheck the flag to post the batch when ready |
Reference | A short code or numeric value can be entered here (this will be repeated on each entered Cashbook Transaction line) |
Increment Reference on Add | If a numeric value has been entered as the ‘Reference’ then each new Cashbook Transaction entered will be automatically populated with a reference number one higher Useful if entering cheques in sequence |
Description | A longer reference description of the transaction can be entered here |
Total | Displays a running total of the Cashbook Transactions added to the statement transaction |
Export File Path | Required only if Direct Debit or Direct Credit file is being created Click Note: Each time the button is clicked, the previous file is overwritten. If multiple files are being created, the filename can be appended or changed so that the files are not overwritten. Alternatively, each file should be uploaded to the banking software prior to the next being created. |
Once this is completed:
Direct Credit and Direct Debit files may be created from here.
Details Specific Buttons
| [Button] | Explanation |
| Allow Post to other systems to be invoked for a single transaction from within a cashbook statement batch When pressing Post the cashbook batch is also saved | |
| Allows the creating of an Account Summary for any posted transaction If the Transaction is unposted an Account Summary will not be produced |
Related Articles
Cashbook Statement Analysis of Transaction
Purpose Creates the individual Cashbook Transactions that make up a Statement Transaction Batch This dialog is used for: Coding imported Statement Transaction Amounts Manually creating a Statement Transaction Batch Cashbook Journal entries Access ...Cashbook Statement Browse
Purpose To provide a list of all Cashbook Statement Transaction Batches that have been entered to Vault To provide the ability to track where Cashbook Transactions have posted to To process Statement Transaction Batches Access Cashbook | Edit/View ...Match: Cashbook Statement Browse
Purpose This function is used for the matching of a Statement Transaction Amount to an existing Statement Transaction Batch created in Vault. If a Statement Transaction Batch does not exist, a new batch may be created. Timing Whenever required ...Batch Processing Tasks
Tasks available for Batch Processing The following tasks are available to be run via Batch Processing for modules that you are licenced for Accounts Account Analysis Report Account Arrears Report (By Amount) Account Arrears Report (By Principal) ...Importing Cashbook Bank Transactions
Purpose To import Statement Transaction amounts into Vault so they can be processed through the cashbook Processing will convert the Statement Transaction Amount to a Statement Transaction Batch. Timing These processes should be undertaken daily for ...