Grouping Transactions

Purpose

Grouping Transactions occurs for a number of reasons:

1. Correcting Entries.  When correcting entries to the account transactions are made through the , ,  or  processes. These entries should be grouped so that they do not appear on client account statements and summaries, or clutter the transaction list.       
   
2. Reconciliation.  Dealer accounts should be reconciled by grouping the advance amount and payout Transactions. This ensures that each contract has been correctly paid out.
   

Timing

Correcting Entries should be grouped immediately. This ensures that the off-setting transactions are for the correct values.

Dealer and Distributor Transactions should be grouped daily. Discrepancies can then be identified and fixed immediately. 

Access

1. From within an Account Details dialog | 

Process

The Account Transaction Browse will be presented

Hold down the Ctrl key and click each of the transactions to be grouped

The Total Selected must be 0.00. The Grouping function will not work if the total selected is not 0.00.

The Transactions are now grouped

The Transactions will no longer display if the Grouped Search Criteria combo box is set to ‘Not Grouped’

Note: Transactions belonging to different ledgers should not be grouped together

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