Bailment Account Details Asset Details Tab

Bailment Account Details Asset Details Tab

Purpose

To record asset identifying and purchase details for the Bailment Account

These details allow identification of each asset on bailment so asset sales can be audited and tracked

Access

  1. View | Bailment Dealers | Bailment Dealer Details | Accounts Tab | Accounts Search Tab | 
  2. View | Bailment Accounts | 

Dialog Details - Bailment


Details Specific Fields - Bailment

Field
Explanation
Asset Condition

Select the Asset Condition

This can be New, Used, Demo Import or Race
Purchase Price Gross
This displays the Purchase Price entered during the Account creation process including GST
Purchase Price Net
This displays the Purchase Price entered during the Account creation process less GST
Purchase Tax Amount

This displays the GST amount of the Purchase Price

This will be 0.00 if the Distributor associated with the Bailment Account is a related party
Description

This will default to the Asset Description entered during the Account creation process

It may be altered if required
Model Number
Enter or amend the Asset Model Number if required
Year of Manufacture
Enter or amend the Asset Year of Manufacture if required
Security Make
[F2] to highlight and  the security make of the asset
Colour
Enter or amend the Asset Colour if required
Engine Number
Enter or amend the Asset Engine Number if required
VIN or HIN
Enter or amend the Asset Vehicle Identification Number or Hull Identification Number if required
Registration
Enter or amend the Asset Registration if required
Stock Number
Enter or amend the dealer stock number for this asset

Dialog Details - Livestock


Details Specific Fields - Livestock

FieldExplanation
Asset ConditionSelect the asset condition

This will be set to New
Purchase Price GrossThis displays the purchase price entered during the unit of stock creation process including GST
Purchase Price NetThis displays the purchase price entered during the unit of stock creation process less GST
Purchase Tax AmountThis displays the GST amount purchase price

This will be 0.00 if the producer associated with the unit of stock is a related party
DescriptionThis will default to the unit of stock description entered during the unit of stock creation process

It may be altered if required
Security Make
[F2] to highlight and  the security make of the unit of stock
Original Stock Count
This displays the number of stock entered during the unit of stock creation process
Average Net Value
This displays the Average Net Value of the stock entered during the unit of stock creation process

As the stock count is reduced this amount will be updated
Current Stock Count
This displays the current number of stock and is updated when a partial or full termination is undertaken

Details Specific Buttons

[Button]Explanation

Allows the creation of a manual Asset Price Adjustment

The following dialog will display:


Adjustment Date
Enter the date of the Price Adjustment

This must be greater than the account open date and less than or equal to today's date
Reference
Enter the Reference/Invoice number of the Price Adjustment
Amount
Enter the Amount, including GST, of the Price Adjustment

This may be a positive or negative amount

 to create the Price Adjustment transactions on the Bailment and Distributor accounts

The following transactions will be posted:
  1. A transaction will be posted to the Bailment Account for the amount entered with a value date of the Adjustment date entered and using the Asset Price Adjustment transaction type assigned to the Bailment Account Type
  2. A transaction will be posted to the Distributor Account for the amount entered, with a value date of the Adjustment date entered and using the Distributor Asset Price Adjustment transaction type assigned to the Bailment Account Type
  3. If the Distributor is a non-related party the amounts will include GST and the associated GST transactions will also be posted

Allows for the manual transfer of an asset from one dealer to another on approved advice from the transferor dealer

If the account has receipted payments, the following message will display:


Payments must be transferred or refunded to progress the transfer

Will display an audit listing of all changes to asset details








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