Security Financial Statement Details

Purpose

Allows the creation, checking and discharge of Financing Statements that link to the PPSR through the Vault G2B registration process

Timing

Financing Statements may be created at any time

Note: The Post to PPSR process must be run before the Financing Statement will be registered on the PPSR website

Access

Financing Statements can be accessed from:

1. Quote Details | 
   
2. Account Details | 
   
3. Client Details | 
   

When this option is first accessed the below message will be presented:

Dialog Details

 to be presented with the Finance Statement dialog:

The Financing Statement contains 3 different sections:

Creation and Registration Details

Details Specific Fields

Field	Explanation
Code	This is the Financing Statement code used by the system
Description	This is a Description of the Financing Statement The system will automatically complete the field with the Client Name This can be changed if required
Date	The date that the Financing Statement was created in the system
Expiry Date	Display Only Field Once the Financing Statement is registered on the PPSR, the Expiry Date of the statement will be displayed
Discharge Date	Display Only Field When the Financing Statement has been discharged, the Discharge Date will be displayed
Discharge Staff Member	Display Only Field When the Financing Statement has been discharged, the logged in staff member who made the Financing Statement inactive will be displayed here
Active	This flag should always be checked on Unchecking the flag will result in the Financing Statement being de-registered
Status	Display only field This shows the current status of the Financing Statement Possible Options are: More Info Req Reg Error Post Required Registered Discharged
Register ID	Display only field This is the unique Registration ID for each Financing Statement registered on  the PPSR
Version	Display only field Each time the Financing Statement is amended in some way (change of debtor details / addition or removal of Collateral etc), the Version number of the statement will increment by one
Financial Pin	Display only field This is the unique pin number required to maintain or discharge the registered Financing Statement
Debtor Pin	Display only field This is the unique Pin number given if the debtor needs to lodge a change demand
Secured Party	[F2] to select the Secured Party that the Financing Statement should be registered under This field may be preset

Details Specific Buttons

[Button]	Explanation
	This function will check the Financing Statement to ensure that all mandatory fields are completed. A message will be shown if the Financing Statement is incomplete Note: This does not validate the data entered, the check is that all the mandatory fields required for a Financing Statement to register are completed
	Where a Financing Statement has been de-registered directly from the website, this will de-register the statement in the database A warning will always display when this button is clicked:  if the Financing Statement was discharged on the website  for the Financing Statement to remain registered in the database

Debtor Details

A Financing Statement must have at least one debtor associated with it.

Each debtor must be set up in the database as a client record. For further assistance with creating a client record see the manual Client Details.

This form is always pre-loaded with the client nominated on the quote or account as well as any of the additional second – fifth clients or guarantors from the  dialog:

Details Specific Buttons

[Button]	Explanation
	Displays the below dialog [F2] to display the Client browse and  the client that is to be added to the Financing Statement
	Select the Debtor that required editing and click  The following dialog will display with the selected debtor pre-filled: [F3] to display the Client details and make any changes required Note: depending on the details to be edited,  also provides the ability to edit client details  and
	Select the Debtor to Delete A Confirmation message will display -  Note: The  button should only be used where an error has been made on the selection of a debtor and where the debtor has not been registered on the Financing Statement Where the debtor has been registered on the Financing Statement and should be removed, the  button should be used, and the Active flag checked off
	Select the Debtor that should be checked The below dialog will be displayed: Note: when you access this screen for the first time, it will default to the details already recorded on the Client Details. You may then need to alter these details to conform to the requirements of the PPSR. Debtor Details may be amended from this dialog as an alternative to using the client . Any details changed here will be updated on the client record also.
	Where a Debtor has been de-registered directly from the website, this will de-register the Debtor in the database A warning will always display when this button is clicked:  if the Debtor was discharged on the website  for the Debtor to remain registered in the database

Collateral Details

Details Specific Buttons

[Button]	Explanation
	Displays the Add Collateral Details dialog
	Select the Debtor that required editing and click  Make the required changes   and
	Select the Collateral to Delete A Confirmation message will display -  Note: The  button should only be used where an error has been made on the selection of Collateral and where the Collateral has not been registered on the Financing Statement Where the Collateral has been registered on the Financing Statement and should be removed, the  button should be used, and the Active flag checked off
	Where a Collateral item has been de-registered directly from the website, this will de-register the Collateral in the database A warning message will always display when this button is clicked:  if the Collateral was discharged on the website  for the Collateral to remain registered in the database Note: If only one item remains on the Financing Statement, the below error will display: This is because a Financing Statement must have at least one item of Collateral attached to it

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