Lease Direct Debit Processing Rules
Process
Normal functionality is that Direct Debits process for leases when Lease Instalments are posted:
User will specify a Posting Date (defaults to yesterday) and should select a Bank account if there is more than one bank account set up
When instalments are posted a Lease Direct Debit batch will be created in the Cashbook for all leases that have Direct Debit Details set up
The batch will have a description of Lease Direct Debit and the Export File Path will be filled with the export file path that has been specified on the selected bank account
An exception occurs to this process if the Dealer Control Details does have Allow Dealer Lease Direct Debits checked on:
That will open up other Direct Debit options on the Dealer Account
These options need not be completed, but if they are the following rules apply:
Field | Explanation |
Lease DD Path | [F2] to map to the location on your computer where the Dealer Direct Debit export file will be saved This option is used where a separate DD batch is to be created for this dealer The DD file will be saved at the specified location and the created file will have the dealer details in the header record When the DD batch is uploaded to the bank and processed it will appear on the Lessee’s bank account that the DD has been raised by the Dealer rather than the bank account owner The Cashbook Batch created will have the path and file name specified here filled at the export file path. |
Lease DD Bank Account | [F2] and This may be used to specify a different Bank Account to create the Direct Debit Batch against instead of the open selected at the Post Instalments dialog |
Lease Invoice DD Bank Account | [F2] and When a Lease Invoice DD batch is created, it will have no Export File path details and will be suspended It is not intended this Cashbook Batch will be uploaded to a bank account |
Rule Hierarchy
- If Dealer Control Details does NOT have Allow Dealer Lease Direct Debits checked on:
The Direct Debits for all lease accounts will be added to the Cashbook Direct Debit Batch created for the bank account specified on the Post Instalments dialog and the Export File Path details completed from the bank account selected. - If Dealer Control Details does have Allow Dealer Lease Direct Debits checked on:
AND no lease DD details have been completed, OR only the Lease Invoice DD Bank Account has been selected, use the normal functionality to process the lease direct debits for this dealer for all lease accounts where the Invoice Req flag has not been checked on. That means the Direct Debits for lease accounts associated with this Dealer will be added to the Cashbook Direct Debit Batch created for the bank account specified on the Post Instalments dialog and the Export File Path details completed from the bank account selected. - If Dealer Control Details does have Allow Dealer Lease Direct Debits checked on:
AND Lease DD Path details have been completed, the Direct Debits for lease accounts associated with this Dealer will be added to the Cashbook Direct Debit Batch created for the bank account specified on this dialog and the Export File Path details completed from this dialog. The Direct debit Batch will be processed to the Bank Account specified at the Lease DD Bank Account field. - If Dealer Control Details does have Allow Dealer Lease Direct Debits checked on:
AND Lease Invoice DD Bank Account has a Bank Account selected, any lease accounts that have the Invoice Req flag checked on will have their Direct Debit details added to a separate Cashbook Direct Debit Batch which has no Export Path and is Suspended. If a dealer has a mixture of lease accounts with the Invoice Req flag checked on and off, two Cashbook Batches will be created.
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