Lease Control Details
Purpose
Provide Control Details for the month end roll, key setup parameters and allow file paths to be selected for custom reports
Access
- Lease | Edit/View Lease Control Details
Dialog Details
Details Specific Fields
Field | Explanation |
Instalment Future Tran Type | [F2] to highlight and |
| Instalment Current Tran Type | [F2] to highlight and When these instalments post, their value will be inclusive of taxes, so will not be the same as the amount of the future transaction type posted |
Advance Instalment Posting Days | Entering a number in here allows the post instalment routine to be run in advance E.g. Entering 3 in here will mean that on the 25/12/2015, you will be run the post instalment routine for the 25th, 26th, 27th and 28th December Note: You will not be able to post past the lease month end date regardless of the number of days entered here |
Use Tax Depreciation | The Use Tax Depreciation options are –
This will disallow the use of the Depreciation and Asset Sales Report and Management Depreciation Report |
Lease Cost Items Setup
It is important to identify the primary lease product. That will have its Lease Cost Items set up on this screen. Other lease products will have their cost items set up at the account type level if their Transaction Types and General Ledger Integration will be different.
Operating Leases and Finance Leases MUST be set up with unique transaction types to allow the correct General Ledger postings to take place.
The set up described below assumes that the primary type of lease is an operating lease.
Each lease cost item has a number of options that can be activated determining how that item will be treated in the system.
| Field | Explanation |
| Description | Enter a description for the cost item |
| Transaction Type | [F2] to highlight and In the case of an Operating Lease, all transaction type selected must post to the GL Code Operating Lease Income in Advance |
Maintenance Type | [F2] to highlight and This field will only have an entry if the transaction type is to have its maintenance tracked by the system |
Ignore for Interest Calculation | Tick this box if a cost item is not to have interest calculated on it when a quote is being created This item will be excluded from cost items on which interest will be calculated when the instalment profile is created This is usual for maintenance |
Allow Sub Items | Tick this box if the cost item is allowed to have sub items added to it on the quote or lease asset Once this screen has been saved, A Description should be entered and If the sub item is no longer required, it can be made inactive |
Dealer Commission | Tick this box if the cost item represents Dealer Commission The system will automatically NPV the commission calculated on the lease and pay that calculated value to the dealer Not displayed on first cost item dialog |
Example Lease Cost Items Setup
Allow Sub Items
The Asset Cost Price is the most common cost item to have sub items
In this case, separate values could be entered for the Equipment Cost, Discount and Extras from either the Quote screen or Asset screen
Any cost item that has sub items can be identified by the Ellipse button to the side:
When the Ellipse is clicked the screen that is called will look similar to:
Ignore Interest for Calculation
Ignore for Interest Calculations is ticket on
This item will be excluded from cost items on which interest will be calculated when the instalment profile is created
Dealer Commission
Dealer Commission is ticket on
This item will be used to hold the calculation of Dealer Commission from the quote screen, and that value will be NPV to calculate the amount of Commission that will be paid up from to the Dealer
On the quote screen this will show as:
Important Note
The
second cost item MUST be GST, even if the lease cost price is GST exclusive. In
that case the GST value will be 0.00.
If the second cost item is not GST, the 
functionality will not work.
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