Menu | Explanation | Check |
Edit/View Electronic Cashbook Transactions | [Import] and process the Cashbook transactions for the previous day Repeat process for each bank account | |
Manual Reconciliation | Reconcile each bank account by entering the closing bank balance for the previous working day and ensuring the difference is 0.00 | |
Post to Other Systems | This posts transactions out to all modules to which transactions have been coded Process can be run for all bank accounts together or individual bank accounts can be selected |
| Menu | Explanation | Check |
| Post Account Recurring Charges | This process will default to yesterday’s date, so the account arrears balance is aligned correctly It may be changed to Today’s (T) date if required. |
| Menu | Explanation | Check |
| Post Interest on Accounts | This process will default to yesterday’s date [F2] to select the bank account to which any interest due to be paid by direct credit will post. It is possible to select a single account so interest will be posted to that account only |
| Menu | Explanation | Check |
| Print Maturing Deposits | This will provide a listing of all deposits that are due to mature for the specified date range Report Order will normally be Maturity Action Date range will normally be today’s date unless weekends or public holidays need to be processed | |
Post Maturity Instructions | This process will default to today’s date [F2] to select the bank account to which any maturity principal and interest due to be paid by direct credit will post If the maturities are for weekend or public holiday dates, this process should be run separately for each day This will ensure the transactions are correctly dated in the cashbook This process need only be run if accounts have printed on the Maturing Deposits report for the same dates | |
| Create and Print Certificates | If the deposit module is used to process debentures, then this process will be run to create debenture certificates This process may also be used to inform depositor’s details about their new deposit accounts Certificates can be created and printed immediately, or only created and then printed at a later time from the communications browse |
| Menu | Explanation | Check |
| Post Instalments Due | The posting date will default to yesterdays date This will not normally be changed as:
This process will also post default interest on all accounts where instalments are still posting | |
Post Default Interest on Fixed Loan Accounts | This process will default to yesterday’s date to ensure the arrears position is correct Default interest will be posted on all loans where all instalments have posted It is possible to select a single loan account so interest will be posted to that account only |
| Menu | Explanation | Check |
| Post Lease Instalments Due | This routine activates 3 processes:
The posting date will default to todays date A bank account must be selected that the direct debits will be processed to Date range will normally be today’s date unless weekends or public holidays need to be processed If the process is to cover multiple dates, a separate batch should be created for each day so the cashbook transaction is posted onto the account with the correct value date | |
Post Default Interest on Lease Accounts | This process will default to yesterday’s date to ensure the arrears position is correct Default interest will be posted on all leases where all instalments have posted It is possible to select a single lease account so interest will be posted to that account only |
| Menu | Explanation | Check |
| Post Variable Loan Instalments Due | The posting date will default to yesterday’s date This will not normally be changed so arrears processing will be correct as instalments due will match cash received | |
Post Interest on Variable Loan Accounts | The posting date will default to yesterday’s date This will not normally be changed as:
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Post Default Interest on Variable Loan Accounts | The posting date will default to today's date This should be changed to yesterday’s date (Y) as:
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| Menu | Explanation | Check |
| Review and Create Overdue Letters | This process will be run from the appropriate lending module menu Accounts with small amounts of arrears can be ignored by entering an amount in the Overdue Amount field If the volume of letters is large, it is usual to run the First Letters to send separately from the Subsequent letters to send | |
Credit Control | Credit control is usually undertaken from the [Enquiry] button accessed from the lending module browse dialog From the enquiry dialog it is possible to:
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Diary Notes | Diary notes can be assigned a next action date so they can be followed up Access the communications browse and enter a Next Action Date of Today [Search] A list of all diary notes to be actioned with a next action date of today or earlier will be displayed The [Account] or [Enquiry] can be accessed directly from the diary note and appropriate action taken A diary note will drop off this list once its Next Action Date is deleted |