Quote Disbursement Process

Quote Disbursement Process

Purpose

To create a Direct Credit Cashbook batch when a quote is turned into a live account that requires multiple creditors to be paid out.

Access

  1. Quote | Access Quotes | 

Initial Setup         

This process requires the Quote Variable Field Details Payout flag to be checked on for the cost items that may be paid out via the cashbook.

Process

Note: If the Dealer will be the only recipient of the loan advance, then the payout dialog does not need to be completed. The Dealer Payout Process can be used instead.

Load Payout Details

Load the required creditor payouts using the  function on the Quote details.

Make Quote into Account

When the  function is activated, a validation check on the payouts will be undertaken.

If no Payouts are entered, the Make Account process will not create a cashbook entry, and will proceed to the Account Details dialog to be completed.

If Payouts are entered, the Make Account process will:

Validate the payouts entered against the total amount of the cost items that have the payout flag checked on.
  1. If this amount is different the following message will appear:



    The payout amounts will need to be updated before the account can be created.

Post Payout Transactions on Save

If the payout transactions equal the total payout amount then the Account details dialog will be presented, once that is saved: 

A cashbook withdrawal batch will be created of the payout transactions.   
  1. If a cashbook batch for this process has not been created for Today, then a suspended batch of transactions will be created.
  2. If a suspended batch already exists for today's date, then the payout transactions will be added to that statement batch.
  3. If an unsuspended batch exists for today's date, then a new batch will be created.
 The default file path will be the filepath and name defined on the Bank  dialog as the Dealer Payout DC file.

Create a Direct Credit batch

At the end of the day, the batch should be unsuspended and the  manually created. The file should then be uploaded to the banking software.

Reconcile the Dealer account

Cashbook Post to Other Systems will post the payout transactions back to the dealer account associated with the quote, to offset the values transferred from the fixed loan module on account set up.


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