Argos Vault Release Notes V5.141.45

Argos Vault Release Notes V5.141.45

Argos Vault Release Notes V5.141.65

Release Completion Date: 10 December 2021                         

Please disregard the release notes for the modules you do not use.

Unless otherwise indicated, more detail about any change will be included in the relevant dialog [Help] button.  Other documents referred to in the release notes can be found in the ArgosApps\Documents folder once the software is installed. 

These release notes document changes which have been made to the stated software version only. You should review all previous release notes for changes between your current version and this one. Previous release notes can be found on the Argos Knowledge Base.

Bailment

AD-I642
The Distributor Web Portal has been updated to calculate the Utilised Credit Amount correctly. This was including the approved release value in error.
AD-I648
When logging into the Bailment Website as a Sales User, the Stock Search Function was not returning any accounts. This is now working and returns the list of Bailment Accounts from the Bailment Application.
AD-I638
The Stock Auditor Details dialog has been updated to include an Internal Auditor Checkbox.

The Stock Auditor Browse dialog has been updated to display the Internal Auditor information.
AD-I635/
AD-I640
The Stock Audit Management Tab on the Bailment Dealer has had the following fields added:
  1. Include in next audit checkbox
  2. External Audit
  3. External Audit Received
AD-I639
The Bailment Account Type Dialog has been updated to include an External Termination Reason.

This will be used in the Termination of Assest by the External Audit Process.

It is not a mandatory field.
AD-I629
An Issue with the Delinquent Reasons calcuation on the Bailment Account Export has been corrected.

Bailment - External Audit Changes

These changes are client specific and only apply if you have a control flag turned on to allow the API feed within your database for External Audits.
AD-I637
The Stock Audit Checklist Report has been altered to limit the data it produces. 

When the control flag is on the below data will export only:
  1. Bailment Dealer Code
  2. Open Date
  3. Asset Make Description
  4. Asset VIN/HIN
  5. Asset Condition
  6. Asset Model
You can run the report in full by ticking the General Full Export checkbox.

When the Control flag is off the original export will run and all columns will display
AD-I640
The Stock Audit Details dialog has been updated to include the audit data returned via the API from the External Audit that has been carried out. This is a read only dialog, no changes are permitted.


The following data will be displayed:
  1. Audit Date - The date which the external audit took place
  2. Auditor - This is the external Auditor, they must be set up in Bailment or the Audit will be rejected.
  3. Units Sold Out of Trust will be updated with the number of stock items flagged as SOT
  4. Units Sold Out of Trust Amount will be updated with the value (total of future ledger balances) of stock items flagged as SOT
  5. Notes - Any notes the Auditor has taken that are not Asset related, maximum 2,500 characters
  6. Audit Requested Date
  7. Item - The Asset as per the Stock Audit Checklist Report
  8. Sighted - Yes or No
  9. SOT - Yes or No
  10. Reason - E.g. SOT, Demo, Race, In Transit, On Service Loan, On Display, Boxed Accessible or Boxed Non Accessible, maximum 50 characters
  11. Value - Value of the Asset
  12. Notes - Asset Specific Notes, maximum 250 characters
Manual Audits are still be editable.
AD-I624
The Credit Facility Report has been altered to limit the data it produces. 

When the control flag is on the below data will export only:
  1. Bailment Dealer Code
  2. Bailment Dealer Description
  3. Bailment Dealer Credit Status Code
  4. Credit Limit Type
  5. Credit Limit Amount
  6. Credit Limit Utilised
  7. Available Credit
You can run the report in full by ticking the General Full Export checkbox.

When the Control flag is off the original export will run and all columns will display as well as the Available Credit column
AD-I632
The API Transfer Configuration dialog has been updated to include two file paths
  1. Stock Export Path - This will Export the Stock Audit Checklist
  2. Auditor Export Path - This will Export the Stock Auditor List
AD-I636
The Invoke API Transfer process has been renamed External Inventory/Audit Request.

This process will only run for Dealers that have a Next Auditor set up as SELF and the "Include in next audit" checked on. The Dealer must also be present on the Stock Audit Checklist Report.

Once the process has been run it will update the Stock Audit Management dialog on the Bailment Dealers included.
AD-I639
When the External Audit Details are imported into Bailment any stock that has been Sold of out Trust will automatically be Terminated, an Invoice will be raised and a Direct Debit will be created to be taken the for this payment.

The Termination Reason will be governed by the set up on the Bailment Account Type. If there is nothing set up NU: Not Used will display
AD-I649
When the External Audit Details are exported and imported into Bailment the following fields will automatically update:
  1. The Next Audit Date will update based on the date of the last audit plus the Audit Cycle Days
  2. The Next Auditor will default to the auditor from the last stock audit
  3. Average Audit Cycle Days will recalculate
  4. The Include in Next Audit will uncheck - Export Only
  5. An Audit Record will be created with the date of the Audit Request and will check the External Audit Sent flag

Batch Processing

AD-I657
The External Inventory/Audit Request process can be run as a batch process.

No Preset is required for this setup.







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